02-04-2020 PTSA meeting minutes

February 4, 2020, PTSA meeting minutes,
I-Prep Academy PTSA
Meeting held in the I-Prep Upper Academy Cafeteria

Meeting was called to order at 5:37 pm and a Quorum was established.

1. Welcome by Ms. Gonzalez, Vice Principal (Upper Academy)

2. Administrative Update by Ms. Gonzalez, Vice Principle (Upper Academy)

Lower Academy
• Book Fair brought in about $4000 by the 2nd day.
• February 19th – FSA grades 3rd-5th 5:30-6:30 in the café
• February 26th – Science with a Twist grades 2nd-5th grade
• March 4th – PNO (Parents Night Out)

Upper Academy
• Bundt Cake – Bundt cake order deadline is Thursday February 04
• Valentines Day Dance for 5th grade
• College Night 5:30pm – 11th grade parents – Upper academy Cafeteria
• Academics –
Math tutoring is available every Tuesday/Thursday from 3-4pm
with National Honor Society and Math Society kids helping.
Language Arts Tutoring is available 6th grade 7:40 – 8:00pm – daily
7th grade 7-7:55 (M,W,F)
Science Tutoring is available Tuesday and Thursday
Civics Tutoring is available Tuesday

• February 17th Presidents Day – NO SCHOOL
• February 19th 5:30 pm FSA Parent Night Grade 3-5 in the Café, FSA Parent Night Grades 9th and 10th in room 204
• February 26th – Science with a Twist
• Proper Uniform Wear – always wear proper uniform attire. On these cold days please wear navy sweaters, and if you are wearing pants on cold days it must be the uniform pant. Not just a pair of jeans.
• NO Hoodies or Hats. If we can not see your face there is a security risk.

Concerns:

Parents – Please do not get our of your car during morning arrival and afternoon dismissal. This is a drive thru lane. Have all of your child’s things with them so they can exit the vehicle quickly.

Corona Virus Prevention – Have your child wash their hands with soap and water. Sneezing and coughing into a tissue or your arm. Not your hands. If your child is sick it is better to leave them at home.

3. Ratification of September 24, 2019 PTSA minutes, which were posted on the iprepptsa.org website and were ratified and approved by a vote of members.

4. Treasurer’s Report/PTSA Budget 2019-2020, Lauri Sanders (Jocelyn was out sick)
• On hand $36,059.19
• We are extending turf grass on the grass areas all the way to 2nd Avenue.
• We are buying 2 new basketball hoops for the playground
• Color Run our biggest fundraiser will be March 18-19th this year. Only the kids who raise money will be allowed to go this year. March 18th will be Upper Academy and March 19th will be lower academy.
• We also agreed to start a Scholarship program for 12th grade. For this year we will a lot $3000. Two $1000 scholarships and Two $500 scholarships. This will be an essay based scholarship with GPA not such a huge factor.
Rules – you or your parents must belong to the PTSA for the current year and from this year forward you or your parents must have belonged to the PTSA for your Junior and Senior year. More rules to come.

5. PTSA Committee and Upcoming Events – Volunteers Needed1
• Pizza Fridays – We need volunteers every Friday
• Save the Date – Spring Picnic, Virginia Key Park, Saturday, February 29 ,2020
• Save the Date – Challenge for Change will be March 18-19th
• Save the Date – PNO (Parents Night Out) – April 2020

6. Questions –
A parent asked if Ms Diaz would like parent volunteers to help with the morning car line.

Meeting was Adjourned at 6:08pm

Recording Secretary
Roger Israel-Sanchez

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11-19-2019 meeting minutes

November 19, 2019, PTSA meeting minutes,
I-Prep Academy PTSA
Meeting held in the I-Prep Upper Academy Cafeteria

Meeting was called to order at 5:02 pm and a Quorum was established.

1. Welcome by Ms. Diaz, Asst Principal (Lower Academy)

2. Administrative Update by Ms. Diaz, Vice Principal (Lower Academy) – Ms. Gonzalez, Vice Principle (Upper Academy)

Lower Academy
• Thank you for the donations of toiletries – We paired up with Miami-Dade Homeless trust and they will receive all items by November 26th.
• Police Presence – If you have noticed an increase in police presence throughout the school do not be alarmed. Officer Hart is training about 7 officers currently and you could see as many as 30 officers at one time.
• Drive-thru Lot – Please make sure that you do not get out of your car in the drive-thru lane. This is for the safety of your children. Please have all backpacks and lunch bags in the seat beside your child. We have staff that are present and able to help.
• Safety and Security – Parents we need your cooperation in not walking through our hallways during school hours. You may not sit in the clinic or wait by your child’s classroom door. If you need to use the restroom you will usually be sent to the clinic. Please inform office that you are going there and please limit your time in the bathroom to under 5 min. The clinic is used for sick children. If you are chaperoning for the day please wait in the office until you are called on or the teacher comes to get you.
• Lost and Found Items – Make sure to label all your kids belongings so that items can be easily returned to your child.
• Lottery process – the lottery continues to be open. Magnet Applications will be from October 1, 2019 until January 15, 2020. We already have over 2000 applications for PK-10th. Please choose up to 5 schools per application.
• Holiday Shows –
PK 12/17/19 @ 9:00am
Kindergarten 12/17/19 2 11:00am
3rd Grade 12/17/19 @ 1:00 pm
1st Grade 12/18/19 @ 9:00 am
2nd Grade 12/18/19 @ 11:00 am
5th Grade 12/19/19 @ 9:00 am
4th Grade 12/19/19 @ 11:00 am
• MYA District Writing Field Test – December 3rd for Grades 4-6th. This test will be used to assess newly adopted writing prompts which may be used on future assignments.
• I-ready Diagnostic Assessment – December 12-20th.October
• Thanksgiving – We have so much to be thankful this Thanksgiving. Know that we are thankful for your support and partnership.

Upper Academy
• Thank you – Thank you to all the parents that came our for Parents Night Out (PNO)
• Technology (Middle School) – As with all technology, some of the devices have had to be sent off to be repaired. An order for additional devices has been placed. Until we get our laptops returned, and /or the new ones delivered. Some students are using devices from other classrooms. We are ensuring all students have access to a device.
• Academics – Math tutoring is available every Tuesday/Thursday from 3:00 – 4:00 pm with National Honor Society and Math Society kids helping. Mid-year assessment coming up in December and January. MYA District Writing Field Test is December 3. I-ready assessments December 12-20th (Middle School). Please communicate specific concerns of your child’s progress you’re your teacher and counselors.
• Next Admissions Tour – Wednesday December 4th at 9:00 am.
• Homecoming – November 22d
• Thanksgiving Drive – Monday November 24th
• Ugly Sweater Dance – Sometime before Christmas
• Toy Drive – 5th through 12th grade. We are helping the Boys and Girls Club along with local churches. Please bring any toy for a boy or girl.

3. Ratification of September 24, 2019 PTSA minutes, which were posted on the iprepptsa.org website and were ratified and approved by a vote of members.

4. Treasurer’s Report/PTSA Budget 2019-2020, Jocelyn Bagge
• On hand $30,397.21
• Jocelyn gave the break down on how much money we made off of Harvest Fest 2019.
• 6 month extension granted to file last year’s tax return. Our new due date is May 15, 2020.
• Change on Signatures to PTSA checking account. Authorized signatures on the account are Jessille Starkman, Jocelyn Bagge, and Christine Gay.
Mr. Carvalho stopped in to the PTSA meeting and asked if anyone had any questions. No questions asked. He asked how we raised all the money. We told him it was our Challenge to Change fund raiser that we held last year.

5. Report of Audit Committee on 2018-2019 PTSA Audit – Report by Aileen
• Committee consists of Gabbie, Aileen and Maria. We have finished the audit and everything is very accurately recorded. Thank you to Jocelyn and the PTSA for keeping accurate records.
• Recommendations – maybe use Quick Books
• PTSA Memberships – We need to have a form and a way to pay for PTSA memberships online. Someone recommended MemberHub and that it was free.

6. Guest presentation by Aileen Fan – How to Improve, prevent and reverse nearsightedness. She has written a book on 20 natural ways to improve your sight without glasses.

7. Upcoming Events – We need Volunteers
• Pizza Friday’s – we need your help please sign up or use the sign-up genius.
• Winter Holiday Shop – December 11-13th. Will take place in the same room that the Book Fair takes place in. Great inexpensive gifts for brothers and sisters and grandparents.
• Challenge 2 Change (Color Run) – End of February or first of March.
• Spring Picnic – February 29, 2020 Virginia Key
• Parents Night Out (PNO) – April at the Wharf

Ivo – Student Representative let us know that he feels the HIP organization is not working.
• We spoke briefly about how we can make improvements so that maybe they could have updated topics that would be more relevant to students.

Meeting was Adjourned at 6:10 pm

Recording Secretary
Roger Israel-Sanchez

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09/24/2019 ptsa meeting minutes

September 24, 2019, PTSA meeting minutes,
I-Prep Academy PTSA
Meeting held in the I-Prep Upper Academy Cafeteria

Meeting was called to order at 5:02 pm and a Quorum was established.

1. Welcome by Christine Gay, PTSA Vice President

2. Administrative Update by Ms. Gonzalez, Vice Principal (Upper Academy)

Lower and Upper Academy’s
• September 25th has been designated Dad’s take your child to school day. Since we already have so many dads who bring their children to school every day there will be photographers taking pics for social media. This day is to recognize a male figure (grandpa, coach, brother, uncle or family friend) who plays a major role in working with our kids.
• Monday September 30th – Teacher Planning Day – NO SCHOOL
• October 1st, Magnet Applications open-up. Tell family ad friends. You can register online by visiting yourchoicemiami.org
• October 7-11 United Way Red Ribbon Week. Please look for a flyer that went home with your child listing dress up days. $5 donation for the week
• October 9th – Teacher Planning Day – NO SCHOOL
• October 10th we will be having Pre-K tours from 9:00-10:00am
• October 11th (Friday) Our Annual Hispanic Heritage Pare for PK-4th grade. Students only.
• October 11th (high school) College Fair
• October 14th is Make-up School Picture Day. If your child missed school picture day than they will take their picture on this day. Please make sure that your child is dressed in formal wear for PK-4th, middle school uniform, or appropriate attire for high school.
• October 16th – PSAT testing. This year grades 8-11 will take the test. This gets the kids ready for the exams and gives them an idea of what to expect.
• October 22nd we will be having tours for grades 6-12 from 9:00-10:00am. You can register for tours at iprepacademy.com
• October 12th (Friday) Our Annual Hispanic Heritage Pare for PK-4th grade. Students only.
• October 26th will be Harvest Fest. Please sign up and volunteer.

Safety
• For your safety and your child’s safety please do not get out of your car when dropping off or picking up your children. Please drive all the way forward to the yellow bollards and wait for a staff member to assist you. If your child can open the door by themselves than please have your child unbuckle their seat belt the minute you pull into the drop off lane and gather their things to make a quick exit from the car. This will help to speed up the process.
• Upper Academy – Students must have their Student ID on them. It is part of the Uniform Policy
• No hoodies allowed
• Upper Academy students and parents please use the office off of Biscayne Blvd for any early dismissals, parent conferences, missed absences, etc.

Reminders
• Please keep in mind the 30-minute rule for early sign-out. No child we be released the last 30 minutes of school which means the latest you can sign in your child for early dismissal is (PK-1st) 1:20 pm, grades (2-5) 2:35 pm, grades 6-12 2:30 pm.
• Attendance – Please make sure that your child is in their classroom by their class start time or they will be counted as tardy.
• Recess – Per HB7069 and Recess, it can be indoors or outdoors. MDCPS is leaning more toward the outdoor play for recess if weather permits. At iPrep, we have to keep in mind that we have confined outdoor space and at times someone’s recess time may be at the same time as the Upper Academy’s PE or even our own Elementary PE which may make it almost unsafe to have so many kids outside at the same time. We are strongly encouraging outdoor Recess but please bear with us as it may not be outdoors every day.

3. Ratification of May 14, 2019 PTSA minutes, which were posted on the iprepptsa.org
website and were ratified and approved by a vote of members.

4. Treasurer’s Report/PTSA Budget 2019-2020, Jocelyn Bagge
• On hand $43,280.54
• Contest for the most PTSA Membership’s. 3 classes had 100% participation and will receive a pizza party.
• We had 267 PTSA memberships come in so far. PTSA membership Income $4685.50
• Members approved 2019-2010 Budget (all in favor)

5. PTSA Committees and Upcoming Events – Volunteers Needed
• Pizza Friday – every Friday – please sign up to volunteer
• Harvest Fest – Saturday October 26th – please sign up to volunteer. This is a fun family event. We will have a barbecue, bake sell, pumpkin contest, dunk tanks with the teachers in them etc.
• Audit Committee – 3 volunteers needed to audit the 2018-2019 records of the PTSA
• Challenge2change – Sometime in February. This year we purchased with the money made from last May’s challenge2change 5 water filling stations, which only one has been put in so far. We are painting a life size Chutes and Ladder game board on the playground. Box ball courts will also be painted, Astroturf has been installed outside the school and 12 walkie talkies have been purchased for the school teachers and staff to communicate more easily.
• Save the Date: Winter Holiday Shop Fundraiser at iPrep, December 11-13. Your child will be able to buy inexpensive gifts for friends and family in the same location as where the book fair was held.
• Save the Date: Spring Picnic Saturday February 29, 2020 Virgina Key Park

6. Beginning of School Year Updates and Announcements
• Book Fair – We raised almost $11,000. We have 3 book fairs throughout the year. The first one we take 50% profit in Scholastic Dollars. We use the Scholastic Dollars to buy things for SWAT (Science with a Twist) Night. The second book fair we make 20% of profits in cash to the PTSA, and the 3rd book fair is buy one get one free (no profit).
• Drop off procedures. Please do not get out of your car during drop off or pickup. Have your child ready to get out of the car as soon as they pull up with everything they need. We can not stress how important this is .
• INSTAGRAM LIVE PTSA meeting. We will be broadcasting our PTSA meeting live from now on. Please follow @iprep_ptsa_2019_2020 if you do not attend meeting but watch while we are live you will be counted as if you were there. You can also go back and watch the meeting under stories.
• Box tops – we will be having one final cut out box top contest February 21st, 2020. Box tops now has an app that has to be downloaded in order for us to get credit for the box tops. Please download the app.

7. Questions
• Morning drop-off and afternoon pick-up Procedures – could we please email everyone and send home a flyer with instructions
• Can we raise PTSA budget for TAW Week.
• During TAW week can we have breakfast or lunch for the teachers but not both. Number of people we are feeding has gone up since we are now bigger and including teacher assistants etc.

Mr. Carvalho stopped by and let us know that
• iPrep is one of the best rated schools in America right now.
• There are zero F rated schools in Miami-Dade County
• This year Miami-Dade had a 90% graduation rate.
• iPrep is #1 in the country in AP performance

Meeting was Adjourned at 5:54pm

Recording Secretary
Roger Israel-Sanchez

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WELCOME BACK TO SCHOOL

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May 14, 2019 PTSA Meeting Minutes

Review the May 14, 2019 PTSA meeting minutes here.

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November 13, 2018 Meeting Minutes

Review the Nov. 13, 2018 PTSA Meeting Minutes here.

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May 16, 2018 PTSA Meeting Minutes

Review iPrep PTSA Meeting Minutes – May 16, 2018 here.

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April 4, 2018 PTSA Meeting Minutes

Review iPrep PTSA Meeting Minutes – April 4,, 2018 here.

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February 13, 2018 PTSA Meeting Minutes

Review iPrep PTSA Meeting Minutes – February 13, 2018 here.

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November 2017 PTSA Meeting Minutes

Review the Minutes from the November 16, 2017 PTSA Meeting here.

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